Vehicle cards
VIN, registration number, mileage, category and the complete work order history for every vehicle.
Case · Auto service system
STO Vektor · Kharkiv
STO Vektor: work order system for an auto service
A single workspace for work orders, vehicles, jobs, parts and auto service reports. The system launched in March 2026 and is used every day to serve corporate fleets and private customers.
Challenge
Before launch, work order data was split between paper forms, notebooks and spreadsheets. Vehicle history, jobs, parts and assignees had to be checked in different places.
The auto service needed one tool for the service advisor, mechanics and manager: create a work order, record work and parts, track status and prepare daily and weekly reports.
570+Work orders
130+Vehicles in the database
5Months in daily use
3Access roles
What we built
The core modules cover the full path from vehicle intake to completed reports.
Work orders
Jobs include a code, standard time, price, discount and assignee. Parts include a designation, price, quantity and issue details.
Assignee directory
A single directory connects employees to jobs and records who issued and received each part.
Statuses and mileage
New, in progress and completed statuses show the current stage. Vehicle mileage is recorded in the work order.
Daily reports
One button imports every work order for the selected date into the daily report.
Weekly reports
Weekly reports are assembled automatically from the daily reports already entered into the system.
Print and export
Printable work orders and reports, work order export to Excel and report export to Word.
Mobile workspace
Responsive screens with bottom navigation, a PWA manifest and a dark theme for daily work from a phone.
Work order to weekly report
Reports are assembled from operational data already entered into work orders.
1
Work order
The advisor records the vehicle, mileage, jobs, parts, assignees and status in one document.
2
Daily report
One button imports all work orders for the selected date, so the report uses the same source data.
3
Weekly report
The system automatically assembles the weekly report from the completed daily reports.
Stack and security
Backend
PHP 8 without a framework, MariaDB through PDO.
Frontend
Bootstrap 5, vanilla JavaScript, responsive mobile interface, bottom navigation, PWA manifest and dark theme.
Infrastructure
Nginx and PHP-FPM on a VPS, deployment on a subdomain with a separate database.
Security
CSRF tokens, login attempt limits, bcrypt passwords and admin, mechanic and viewer roles.
Interface gallery
Work orders, reports and mobile screens from the system in daily use. Select an image to enlarge it.
Work order: jobs and parts
Mobile version
Dashboard
Printable work order
Daily and weekly reports
Dark theme
Frequently asked questions
We estimate a similar auto service management system after a short brief: the cost depends on the number of modules and integrations. Custom management systems at Artbrain start at $3000.
Yes. One work order stores jobs with a code, standard time, price, discount and assignee, plus parts with a designation, price, quantity and details of who issued and received them.
Yes. The interface adapts to a phone screen and includes bottom navigation, a PWA manifest and a dark theme.
Yes. The system can be expanded module by module. Customer CRM, SMS notifications and online booking can be added after the requirements and integrations are agreed.
Custom development
Need a management system for your auto service?
Tell us how your work orders and reports are handled now. We will define the modules and integrations needed for your workflow.
